Now you can get a total view of your project! Your team members can easily see the full project in all its beauty. Outline structure is maintained and there are no folders. The SharePoint list created from your project plan now looks like this: There are some differences (i.e., auto scheduled converted to manually scheduled tasks) but for all appearances, the plan looks the same.
The original project reformats from this: Run the following macro, ChgTaskName, on your project plan: So still not a total view of the project! No total view of your project!Ī View Without Folders shows you only the non-summary tasks. Here is the initial Project Plan – subset of one of the standard Microsoft Project templatesĪll the summary tasks are converted to folders and you need to navigate through the folder structure to see all the tasks. These macros are simple and extensible and include some not-so-obvious tricks. Then, sync your project with SharePoint and you can see your whole project in SharePoint with a full outline structure and Gantt chart! Then when you sync back to MS Project from SharePoint, you can run another macro to reformat the project back to its original form. I have developed a macro that you can run on your project plan in MS Project to reformat your plan a bit prior to sync’ing with SharePoint. I have a slick trick to help out with this problem. You will get a Gantt chart of all these specific tasks but no outline breakdown in the tasks themselves. However, this will only give you the ability to see non-summary tasks. There is also an option of creating an additional view that allows you to see all tasks without folders. Then you need to navigate throughout the folder structure in order to see all your project tasks and corresponding Gantt charts.
If the project you are sync’ing with SharePoint has a WBS that includes multiple outline levels, the SharePoint list will convert all summary tasks into a hierarchical folder structure. This is great functionality – except in one area. Therefore, project team members do not need to have a desktop version of Microsoft Project in order to view project tasks. Microsoft Project 2010 now has the capability to sync a project plan with a SharePoint task list.